Keep 30-80 specialist contractors aligned to scope, schedule and quality — without the WhatsApp-plus-clipboard chaos.
A contractor coordinator runs the daily operational orchestration of a yacht refit — work package assignment, daily stand-ups, safety and quality sign-offs, materials staging, and contractor performance management.
A coordinator manages 20-40 trade contractors in concurrent activity. The work is sequencing, conflict resolution, and quality enforcement.
Each contractor works to a defined work package: scope, materials list, schedule slot, safety procedure, QA sign-off.
The 2026 reality, by the numbers
A refit yard is a high-risk environment. The coordinator is the safety and quality accountability point on the floor.
Calm coordinators share a pattern: a shared daily plan + clear work orders + subcontractor documents on record. WhatsApp groups stop being the management system. See the Shipyard module.
Typically found inside
Recurring pain points across contractor coordinators — most reducible by structured work orders and a shared plan.
Every contractor in a different group. Important updates buried in 200 messages a day.
Work orders with tasks, photos and an audit log, plus a Telegram bot for the yard team, replace the group chaos.
"Just sort the engine room paint scope" — what does that mean? Without a defined work package, every contractor interprets differently.
Painter wants the engine room sealed. Electrician needs access. Conflict resolution at the moment, not pre-planned.
A hot work permit gets verbal-only sign-off. Later, an audit asks for documentation. "Where is the form?"
A contractor underperforms on yard period A. Six months later they're back. The coordinator may not remember.
Contractor submits invoice. Coordinator has to verify scope completion, QA pass, materials reconciliation. Without structured records, this takes hours per invoice.
SupaSailing Shipyard gives the coordinator work orders with tasks and checklists, a shared planner, subcontractor document collection with e-signature, and a Telegram bot for the yard floor.
Vessel, client, assignees, tasks, photos and time logs on every work order, which can be created from a checklist template.
The planner day view and today's-planner widget show who works on which vessel, with absences.
The planner warns when someone is booked over 8 hours, and approved absences block the slot.
Subcontractors upload certificates, safety plans and insurance through expiring links; documents can be e-signed with an audit log.
Checklist templates (launch, haul-out, handover, winterisation) turn into work order tasks, completed in the app or from the bot.
Logged hours × yard rate against the estimate on each work order, with hourly cost frozen in timesheets.
Supplier invoices matched to purchase orders and goods receipt; the AI purchases inbox drafts them from a PDF or photo.
Before / progress / after photos attached to work orders.
A representative day for a contractor coordinator on a busy refit project on SupaSailing.
20 contractors, 15 minutes. Today's planner and open work orders on screen; blockers noted on the work order.
The day's work orders assigned on the planner: tasks, checklist, vessel and slot. The yard team sees them in the Telegram bot.
Painter and electrician both need the same compartment. Drag-and-drop on the planner rebalances the day.
A welding subcontractor arrives without current insurance. An upload link goes out; the certificate comes back checked and signed.
AV installer finishes a work order. Checklist ticked, photos attached, work order closed.
The team logs hours from the app or Telegram; each work order shows hours against its estimate.
The next shift opens the planner and open work orders with their tasks and photos. No handover sheet to rewrite.
What changes when a contractor coordinator moves from WhatsApp and clipboards to one structured platform.
Today's plan and open work orders are already there; the meeting is about blockers.
The planner warns on overbooking and blocks approved absences.
Uploads are checked, signed and kept with their expiry dates.
Drop a PDF or photo in the purchases inbox, check the draft, confirm.
30-minute demo tailored to a contractor coordinator's real use case. If a different platform is a better fit, we'll say so.