Run multi-contractor yacht refit projects on scope, schedule and budget — with documentation that survives the yard period.
A refit project manager owns the scope, schedule, budget, contractor coordination, and documentation of a yacht refit — typically a 3-9 month yard period with 30-80 specialist contractors and an immovable launch deadline.
A refit lives or dies by line-itemised scope. Every item priced, every item categorised, every item assigned. Vague scope generates variation orders that destroy budget.
A refit needs three views of budget at all times: committed (signed), forecast (anticipated), actual (spent). Each tells a different story.
The 2026 reality, by the numbers
A refit goes through 5-50 variation orders. Each one is a deviation from scope, priced, owner-approved, dated.
High-performing refit PMs share a pattern: one platform holds scope, budget, extra works, suppliers and vessel documents. Fewer surprises reach the launch because the data did not drift. See the Shipyard module for the full operational scope.
Typically found inside
Recurring pain points across refit project managers — most reducible by tighter scope and budget tooling.
Vague scope generates uncontrolled variations in week 4. The PM is then negotiating with the owner instead of executing.
Line-itemised scope upfront is the highest-ROI investment a PM makes.
Committed, forecast, actual — only one of these is usually tracked in real time. The other two surface at month-end.
5-50 variations per project, each with origin, pricing, owner approval, schedule impact, cumulative drift.
30-80 specialists: painters, electricians, plumbers, AV installers, hydraulic technicians, naval architects. WhatsApp + email is not a system.
An immovable launch date + bad weather + late long-lead items + variation orders. Schedule slip is the default without active management.
Refit ends with class society approval for relaunch. Without continuous documentation, the audit is a panic.
SupaSailing Shipyard gives the refit PM projects and work orders, budget against actual cost, quotes for extra works, the planner, supplier orders and vessel documents in one place.
Quotes with chapters and priced lines, linked to the work orders that carry tasks, assignees and checklists.
Budget, actual cost and progress on every project, with delayed and over-budget status. Work orders compare logged hours × yard rate with the estimate.
Each extra is a separate quote marked approved or rejected, linked to the vessel and work order, visible to the owner in the Owner Portal.
Purchase orders against the project, goods receipt, and expiring upload links for subcontractor certificates and reports.
Drag-and-drop planner with vessel Gantt, week grid, day view and kanban, overbooking warnings and absences that block the plan.
Documents with versions, expiry dates and approvals, plus required-document dossiers that show what is still missing.
Photo galleries on work orders and projects; the yard team can report a defect with a photo from the Telegram bot.
Components, documents and work history stay in the Vessel Passport, with a handover pack and a passport PDF.
A representative yard period for a refit PM on SupaSailing — 7 representative phases.
Owner + captain + surveyor inputs. Line-itemised scope priced in a quote and approved.
Initial condition survey with findings pinned on drawings; scope refined after hull/keel/prop discovery. First extra-works quotes go to the owner.
Painters, electricians, AV installers scheduled on the planner through their work orders; hours logged against each one.
Owner review with budget vs actual, approved extras and work order photos on the table.
Long-lead items (engines, generators, AV) on purchase orders against the project, booked in with goods receipt.
Certificates and reports reviewed. Dossier completeness visible, expiring documents flagged.
Components, documents and work history stay in the Vessel Passport. The owner gets the handover pack and Owner Portal access.
What changes when a refit PM moves from MS Project, email and paper files to one shipyard platform.
Work orders, people and absences on one plan, with overbooking warnings.
Each project shows its budget against actual cost and a status.
Extras go out as quotes, approved or rejected before they are invoiced.
Versions and expiry dates live with the vessel, not in email threads.
30-minute demo tailored to a refit project manager's real use case. If a different platform is a better fit, we'll say so.