Govern the club with real numbers — membership trends, renewals, admissions and meetings with recorded attendance, a quorum frozen at opening, secret ballots and numbered resolutions.
A commodore leads the elected board of a yacht club or sailing club — setting strategy, fees and investments, overseeing admissions and finances, and chairing the general meetings where members vote on the future of the club.
Most commodores and board members are volunteers with a full-time job elsewhere. They are accountable to the members for decisions they take in a few evenings a month.
Subscriptions fund the club. The board needs to see renewal rates, new members and lapses by category early enough to act on fees, events and recruitment.
The 2026 reality, by the numbers
Statutes set quorum, proxies, majorities and who may vote. Getting the procedure wrong can invalidate a decision that took months to prepare.
Well-governed clubs decide from shared, current figures and record decisions transparently. Members trust a board that shows its working. See the Guild module for the governance tools.
Typically found inside
Recurring pain points for club boards — most caused by figures arriving late and governance handled on paper.
The board learns that membership has dropped when renewal season is already over.
Current renewal figures turn a surprise into a decision taken in time.
The secretary recreates the same spreadsheet before each committee meeting, with different numbers each time.
Sign-in sheets, proxy forms and hand counts make AGM results hard to verify afterwards.
Members who live far away or sail at the weekend cannot attend in person, so decisions rest with a few.
Applications are discussed at meetings but decisions and reasons are not recorded consistently.
When the person who "knows the system" steps down, the club loses its records with them.
SupaSailing Guild gives the board current membership figures, structured admissions and meetings with recorded attendance, a frozen quorum, secret ballots and numbered resolutions.
Membership and renewal trends with a board report exportable as CSV and PDF.
Attendance in person, online or by proxy, meeting papers and minutes, with quorum frozen when the meeting opens.
Motions are put to the vote in the console, and a secret ballot is counted without linking any vote to the voter.
Every decision recorded as a numbered resolution linked to the meeting.
Applications with documents and referees, staged review and a recorded approval.
Sponsor tiers with tracked benefits and exposure reports for renewal talks.
Board, staff and reviewers get distinct permissions instead of a single admin login.
A full export at any time, so records survive every change of committee.
How the board of a 900-member yacht club prepares and runs its annual general meeting on SupaSailing Guild.
The commodore opens the year-on-year report: renewals are slightly down in one membership tier. The board agrees a fee proposal.
The AGM is created and the notice uploaded to the meeting. An email campaign to voting members goes out from the club domain.
Pending applications are reviewed by the committee and decisions recorded with their reasons.
The fee proposal and the accounts are uploaded to the meeting, and council members are notified automatically.
Each member is recorded as present, online or by proxy. Quorum is frozen when the commodore opens the meeting.
Motions go to an open or secret ballot cast in the console, and the tally appears when each motion closes.
Resolutions are numbered and filed, the minutes are locked once approved, and the board report is exported as a PDF.
What boards typically notice once membership data and general meetings run on one platform.
The board report is generated from live data instead of rebuilt by hand.
Present, online or by proxy, with the quorum frozen at the opening.
Attendance, quorum, votes and resolutions are kept together.
Records stay with the club, not with the outgoing volunteer.
30-minute demo tailored to a commodore & club board's real use case. If a different platform is a better fit, we'll say so.