Shipyard Management Software for Refit & Service Yards

Most service and refit yards run on a mix of tools that were never meant to work together. Work orders live on a whiteboard or a spreadsheet, hours are written on paper timesheets and typed in at the end of the week, owners ask for updates by phone and WhatsApp, and supplier invoices pile up as PDF attachments waiting to be keyed in. The vessel's history sits in the head of the one technician who has always looked after that boat. Generic job-management software helps with scheduling, but it knows nothing about engine hours, haul-outs, berths, warranties or owners who live abroad, and it rarely connects the work on the hard with the invoice that follows. The result is hours that never reach the invoice, maintenance that is remembered too late and an office that spends its day chasing information.

SupaSailing Shipyard brings the running of a yard into one platform. Requests from staff, owners or Telegram become work orders grouped under projects, with tasks, photos, time logs and a cost summary against the estimate. The planner puts that work on people and on each vessel's Gantt, and approved absences block the calendar so nobody is booked twice. Every boat has a Vessel Passport with its components, warranties, documents and service intervals by months or engine hours, and overdue items reach the team by email and Telegram. Owners follow their boat in the Owner Portal, where an AI assistant answers from the vessel's own documents. On the office side, lines flow from quote to pro-forma, delivery note and invoice, supplier documents are read by the AI purchases inbox, bank statements are reconciled against invoices, and berths are managed on a satellite map. Surveyors get Surveys & Claims for site visits, pinned findings and report PDFs.

A Work Order From Request to Invoice

Take a routine job. The owner reports a leaking seacock from the Owner Portal, and the request appears in the yard's queue next to the ones staff raised in person or through Telegram. The office converts it into a work order on the vessel, attaches the haul-out checklist and sends a quote priced from the catalogue. Once the owner accepts, the planner assigns two technicians on the vessel Gantt, avoiding the one who is on approved leave. On the hard, the technicians open the work order on their phones, log hours, tick off the checklist and photograph the replaced part. The supplier's invoice for the fitting is dropped into the AI purchases inbox and becomes a draft purchase in one click. When the job closes, the same lines become the invoice, the Vessel Passport records the work, and the owner sees the photos and the invoice in the portal. When the payment arrives, the bank statement import suggests the match.

The change shows up in the everyday work. Technicians record hours and photos where the work happens instead of reconstructing the week on Friday, so the hours logged are the hours invoiced. The office stops re-typing supplier invoices and stops answering the same owner questions by phone, because the portal and the AI assistant already have the answers. Maintenance comes due from the Vessel Passport rather than from memory, and when a boat changes hands its full history, warranties and documents go with it as a handover pack. Managers see occupancy, open work orders and expiring documents on one dashboard, and groups with several yards keep each site's data behind per-yard permissions while sharing one organisation. With two-factor authentication, an audit log of every change and a Free plan to start on, the yard can try Shipyard on real work before committing.