Yacht Charter Management Software

Charter companies juggle a lot for every booking: availability across several boats, quotes and itineraries tailored to each client, contracts that need signing, deposits and balances due on different dates, and guest details the crew needs before boarding. When that work lives in email threads, spreadsheets and paper contracts, it is easy to double-book a yacht, miss a balance payment or send guests out without their dietary requirements ever reaching the galley. Enquiries arrive from the website, by phone and through partners, and without one shared record nobody can say at a glance which boats are free next week or which clients still owe money. Operators need a platform that follows a charter from the first enquiry to the post-trip review.

SupaSailing Charter puts that work in one app. Each vessel has its specifications, photos, seasonal prices and documents, and a timeline shows every booking by vessel and time slot, so availability is checked before a reservation is confirmed. Itineraries are built day by day with stops, activities and an interactive map, then shared with clients through a link. Proposals go out with your branding and are accepted online, charter agreements are signed electronically with a one-time code, and preference sheets collect dietary needs and special occasions before boarding. Guests pay deposits and balances through payment links with Stripe, PayPal, SumUp or bank transfer, and invoices are generated from confirmed reservations. A confirmation email goes out when a booking is paid, and scheduled emails send pre-charter reminders and post-trip feedback requests on the days you choose.

A Charter From Enquiry to Review

Take a typical week-long charter. A client sends an enquiry through the booking widget on the operator's website, and it lands in the enquiries inbox next to the ones the office typed in after a phone call. The team checks the timeline, picks a free yacht and sends a proposal with a day-by-day itinerary. Once the client accepts it online, the office creates the reservation and sends the charter agreement for e-signature. A payment link collects the deposit, and the balance sits in the payment schedule with its due date. Before departure a scheduled email reminds the guests, who fill in the preference sheet with dietary needs and cabin preferences, and the crew works from the provisioning list. After the trip another scheduled email asks for feedback and a review, and the invoice is issued from the same reservation.

The result is one record per charter instead of scattered files. The dashboard shows revenue, upcoming charters, pending payments and fleet occupancy, and the fund flow lists what you have to receive and what you owe to owners and agents, with due dates, reminders and a PDF export. Multiple currencies are handled with your own exchange rates. Your website, landing pages and brochures are built in the same app, bookings can be synced with Viator, and an iCal feed puts them in Google, Apple or Outlook calendars. The team works in six languages, can translate vessel and itinerary descriptions with AI, and can check or update charters from a Telegram bot without logging in. A small operator can start on the free plan for one yacht and upgrade as the fleet grows.